Can a notary certify a copy of a birth certificate

Get a Copy of your Record without Hassle. Overnight Delivery - Secure Checkout! Can a notary certify a birth certificate? Who can obtain a certified birth certificate? What is a reliable site to get a copy of a birth certificate?

How to obtain a certified copy of a birth or death certificate?

California Notaries can only certify copies of powers of attorney, or, upon written request from the Secretary of State or a court order, copies of their journal. Hotline are based on the laws in the state where the question originated and may not reflect the laws of other states. Refer the person instead to the state Bureau of Vital Statistics or county clerk’s office in the county where the birth occurred.

You would need to contact the recording office that issued the original birth certificate to request a certified copy. Only a representative of the custodian of birth records is legally able to authenticate a copy of a birth certificate. In most states, this is the Division or Department of Vital Statistics. It is not necessary —nor legal— to have a notary notarize the Certified Copy of your US Birth Certificate.

Furthermore, a certified copy of your vital records does not need to be authenticate since it is already certified. In fact, states vary significantly across the nation on what documents that notaries are authorized to copy and certify as an exact copy of the original.

Where most states concur is, you can not certify a copy of vital records, such as death certificates, marriage certificates and birth certificates. In the United States, an original vital record is kept by the appropriate public record office, which is normally the only authority allowed to issue certified copies of the vital record. Whether you are authorized to certify copies of documents depends on where you are commissioned. Be sure to familiarize yourself with your state Notary laws, so you know whether you may certify a document copy or need to turn down the request.

See full list on nationalnotary. Florida and Pennsylvania authorize Notaries to certify copies of most documents, yet both states prohibit certifying copies of birth, death and marriage certificates. Texas only allows Notaries to certify copies of documents that cannot be recorded with any type of government entity. It’s illegal to make unauthorized copies of certain immigration forms — such as a Certificate of Naturalization, Certificate of Citizenship or Declaration of Intention to Become a Citizen — and doing so may carry.

While prohibiting Notaries from performing copy certifications on documents such as vital records and publicly recorded documents is common, two states don’t stop there. Colorado and West Virginia uniquely require a Notary to obtain a written and signed request for the copy certification from the requestor prior to performing the notarial act and specify the contents of this written request. The request must state that a certified copy cannot be obtained from a recorder or custodian of public.

If state law does not authorize a Notary to certify a document copy, in some situations you may be able to notarize the signature of a person who has written a statement attesting to the accuracy of the copy. The signer should present you with the written attestation statement, a proper notarial certificate and the photocopy of the document in question. If the signer’s statement doesn’t contain a notarial certificate, then the signer must instruct you on which notarial act to perform.

A photocopied or faxed signature can be notarized as an acknowledgment if the original signer of the document appears before the notary. For example, the signer may have signed the original document in the past, but now only has a copy. The notary can take an acknowledgment from the signer that the signature on the fax copy is that of the signer.

Replace, Copy , Or Order A New Birth Certificate In Easy Steps Without Leaving Home. Apply from home and let us assist you with your Certificate request.

Notaries are advised to stay away from notarizing copies of vital records including birth certificates, marriage certificates, and death certificates. Just politely decline when asked to notarize a signature on a birth certificate. These types of vital records must be certified by the county clerk in the corresponding county.

Colorado Notaries may not certify copies of documents which are illegal to copy. RULONA prohibits a notary from certifying a copy of a record that can be obtained from certain offices including a Colorado clerk and recorder and Colorado vital records. Contrary to popular belief, one’s birth certificate is not an original document, it is a certified copy of the information on file at the county. In California, if a customer asks a notary to “Notarize” their birth certificate or any other vital recor the notary should refer them to the county where it is filed so they may apply for a. For some states, the client will make a copy of a document to be certified and present it to the notary. In other states, the notary will be presented with an original document by the client, and then the notary will make a photocopy of the original.

A certified copy does NOT mean a plain photocopy, notarized photocopy, true copy of the certificate , embassy-prepared copy , or anything like that. Copies certified by attorneys, a Justice of the Peace, a Notary Public, etc. For all practical purposes in most places, it actually means what people consider to be an. NY notaries cannot notarize just the copy either. A Notary should not certify a copy of a birth , death or marriage certificate , instead contact the Minnesota Department of Health to obtain a copy of a birth or death certificate.

For foreign birth certificates, contact the consulate of the country of origin. In addition, notaries can not make photocopies of a publicly recorded document nor a vital record (i.e. a notary can NOT certify copies of birth , death, marriage or divorce certificates). This is done by a person who is authorised to certify copies of original documents. How to have copies of original documents certified Different organisations may have their own requirements for certifying a copy.

Check first before you follow this process.